Configure event response policies
You can send an email alert when a session start is detected and take the following actions in response to logged events in recorded sessions:
- Send email alerts
- Start screen recording immediately (with or without lossy screen recording enabled)
- Lock session
- Log off session
- Disconnect session
Note:
If the Lock session action doesn’t work as expected, check the following registry keys on the VDA and ensure that there is no registry value under them or the value data is set to 0.
- HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows\CurrentVersion\Policies\System
- HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Policies\System
The only system-defined event response policy is Do not respond. You can create custom event response policies as needed. Only one event response policy can be active at a time.
For an example email alert, see the following screen capture:
Tip:
Clicking the playback URL opens the playback page of the recorded session in the web player. Clicking here opens the All recordings page in the web player.
Session Recording sends email alerts in the operating system language of your Session Recording server. However, if the operating system language of your Session Recording server is not one of the following languages that Session Recording supports, email alerts are sent in English by default:
- English
- French
- German
- Spanish
- Japanese
- Simplified Chinese
To customize a language to send email alerts in, find the email template called template.en.html under <Session Recording server installation path>\Bin\templates, and then change the plain text in the template to your preferred language. For example:
System-defined event response policy
Session Recording provides one system-defined event response policy:
- Do not respond. By default, no action is taken in response to logged events in your recordings.
Create a custom event response policy
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Log on as an authorized policy administrator to the server where the Session Recording policy console is installed.
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Start the Session Recording policy console. By default, there is no active event response policy.
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Select Event Response Policies in the left pane. From the menu bar, choose Add New Policy.
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(Optional) Right-click the new event response policy and rename it.
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Right-click the new event response policy and select Add Rule.
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Select Email alert when a session start is detected and Use event triggers to specify how to respond when a session event is detected based on your needs.
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(Optional) Set email recipients and the email sender properties.
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Type the email addresses for the alert recipients in the Rules wizard.
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Configure outgoing email settings in the Session Recording Server Properties.
Note:
If you select more than two options in the Email title section, a warning dialog appears, saying that the email subject might be too long. After you select Allow sending email notifications and click Apply, Session Recording sends an email to verify your email settings. If any setting is incorrect, for example, an incorrect password or port, Session Recording returns an error message with the error details.
Your email settings need about five minutes to take effect. To have your email settings take effect immediately or fix the issue that emails are not sent according to the settings, restart the Storage Manager (
CitrixSsRecStorageManager) service. Also, restart the Storage Manager service if you upgrade to the current release from Version 2006 and earlier. -
Edit the registry for accessing the web player.
To make the playback URLs in your alert emails work as expected, browse to the registry key at
HKEY_LOCAL_MACHINE\SOFTWARE\Citrix\SmartAuditor\Serverand do the following:-
Set the value data of LinkHost to the URL of the domain that you use to access the web player. For example, to access a web player at
https://example.com/webplayer/#/player/, set the value data of LinkHost tohttps://example.com. -
Add a value EmailThreshold, and set its value data to a number in the range of 1 through 100. The value data determines the maximum number of alert emails that an email sending account sends within a second. This setting helps slow down the number of emails that are being sent and thus reduces the CPU usage. If you leave the value data unspecified or set it to a number out of range, the value data falls back to 25.
Note:
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Your email server might treat an email sending account as a spam bot and thus prevent it from sending emails. Before an account is allowed to send emails, an email client such as Outlook might request you to verify that the account is used by a human user.
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There is a limit for sending emails within a given period. For example, when the daily limit is reached, you cannot send emails until the start of the next day. In this case, ensure that the limit is more than the number of sessions being recorded within the period.
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(Optional) Configure event triggers and responses.
After you select Trigger response actions when a session event is detected, the Configure event triggers and responses button becomes available. Click it to specify logged events that can trigger the following response actions:
- Send email alerts
- Start screen recording immediately
- Lock session
- Log off session
- Disconnect session
Note:
If your system language is German, French, or Spanish, ensure that the horizontal resolution of your machine is equal to or larger than 1,700 pixels. Otherwise, text truncation occurs and thus the columns of the Event Triggers table are not displayed completely.
You must select the event types that the active event detection policy logs. Click Confirm when you are finished.
Select event types from the drop-down list and set event rules through the two dimensions that are combined using the logical AND operator. You can set up to seven event triggers for each policy rule. You can also define your event triggers in the Description column or leave the column empty. Your defined description of an event trigger is provided in the alert emails if you have Send email selected and events of the type are logged. If you have Start screen recording selected, dynamic screen recording automatically starts when certain events occur during an event-only recording. You can enable lossy screen recording and set the time spans for dynamic screen recording:
- Screen recording time span after we detect an event: You can configure how many minutes you want to record the screen after events are detected. If you leave the value unspecified, screen recording continues until the recorded sessions end.
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Screen recording time span before we detect an event: You can configure how many seconds of the screen recording you want to keep before events are detected. This feature is available for both virtual desktop and app sessions. The value ranges from 1 to 120. Setting the value to any of 1 through 10 makes the value 10 effective. If you leave the value unspecified, the feature does not take effect. The actual length of the screen recording that Session Recording keeps might be a little longer than your configuration.
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If you specify any of the following actions in response to logged events in recorded sessions, you can notify users of the actions by filling the Time interval between a session operation notice and its execution field:
- Lock session
- Log off session
- Disconnect session
Note:
The field value is 0 by default, which means users are not notified when you lock, log off, or disconnect them from their virtual sessions. To notify users, set an appropriate field value.
For an example notice, see the following screen capture:
- Enable Lossy screen recording: Lossy screen recording lets you adjust compression options to reduce the size of recording files and to accelerate navigating recorded sessions during playback. For more information, see Enable or disable lossy screen recording.
For a complete list of supported event types, see the following table.
Event type Dimension Option App Start App name Includes, Equals, Matches Full command line Includes, Equals, Matches App End App name Includes, Equals, Matches Top Most App name Includes, Equals, Matches Windows title Includes, Equals, Matches Web Browsing URL Includes, Equals, Matches Tab title Includes, Equals, Matches Browser name Includes, Equals, Matches File Create Path Includes, Equals, Matches File size (MB) Greater than, Between, Smaller than File Rename Path Includes, Equals, Matches Name Includes, Equals, Matches File Move Source path Includes, Equals, Matches Destination path Includes, Equals, Matches File size (MB) Greater than, Between, Smaller than File Delete Path Includes, Equals, Matches File size (MB) Greater than, Between, Smaller than CDM USB Drive letter Equals Generic USB Device name Includes, Equals, Matches Idle idle duration (Hrs) Greater than File Transfer File source Equals (“host” or “client”) File size (MB) Greater than File name Includes, Equals, Matches Registry Create Key name Includes, Equals, Matches Registry Delete Key name Includes, Equals, Matches Registry Set Value Key name Includes, Equals, Matches Value name Includes, Equals, Matches Registry Delete Value Key name Includes, Equals, Matches Value name Includes, Equals, Matches Registry Rename Key name Includes, Equals, Matches User Account Modification User name Includes, Equals, Matches Unexpected App Exit App name Includes, Equals, Matches App Not Responding App name Includes, Equals, Matches New App Installed App name Includes, Equals, Matches App Uninstalled App name Includes, Equals, Matches RDP Connection IP address Includes, Equals, Matches Popup Window Process name Includes, Matches Window content Includes, Equals, Matches Performance Data CPU usage (%) Greater than Memory usage (%) Greater than Net send (MB) Greater than Net receive (MB) Greater than RTT (ms) Greater than Clipboard Operation Data type Equals (Text, File, Bitmap) Process name Includes, Equals, Matches Content Includes, Equals, Matches -
Click Next to select and edit the rule criteria.
- Users or Groups. Creates a list of users or groups to which the rule applies.
- Published Applications or Desktop. Creates a list of published applications or desktops to which the rule applies.
- Delivery Groups or Machines. Creates a list of Delivery Groups or machines to which the rule applies.
- IP Address or IP Range. Creates a list of IP addresses or ranges of IP addresses to which the rule applies. The IP addresses mentioned here are the IP addresses of the Citrix Workspace apps.
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Filter. Creates a list of smart access tags to which the rule applies. You can configure contextual access (smart access) using smart access policies on Citrix NetScaler.
Contextual access (smart access) is available for Session Recording 2402 and later. It lets you apply policies based on the user access context including:
- The user’s location
- IP address range
- Delivery group
- Device type
- Installed applications
Note:
When a session or an event meets more than one rule in a single event response policy, the oldest rule takes effect.
- Follow the wizard to complete the configuration.
- Activate the new event response policy.